As a Bid Coordinator, you will be an integral part of our high-performing team, responsible for supporting the end-to-end bid process. Your exceptional organizational skills, meticulous attention to detail, and ability to thrive in a deadline-driven environment will be critical to your success. You will collaborate closely with our management, marketing, and project teams to develop winning proposals that showcase our company’s strengths and unique value proposition
The Role
In this role there will be a focus on professional work on a wide variety of selected projects including:
- Work with relevant internal stakeholders to agree and implement an execution plan for each tender, setting out clear milestones and deadlines to deliver high-quality documents for electronic uploading and/or printing, including preparing folders, dividers, slip cases and executive summaries as well as presentation materials
- Maintain both internal and external documentation throughout the bid period, including managing client information and feedback via web portals, uploading tender queries, and distributing tender amendments and query responses as required
- Oversee the end-to-end bid process, including planning, coordinating, and executing the development of high-quality proposals. Ensure compliance with client requirements and adherence to proposal timelines. Review and edit proposals for clarity, consistency, and accuracy
- Initially responsible for setting up a library of company standard responses including CV’s
and case studies, thereafter, ensuring that these are updated and made available to staff
as part of the bid process
- Manage and collate submissions information, such as tailored case studies, CVs and
project information, working with internal subject matter experts to develop detailed written
responses. Contribute to updates and continual improvement of the bid library
- Conduct thorough reviews of the bid outcomes, both successful and unsuccessful, to
identify areas for improvement. Use the insights gained to refine bid strategies, enhance
future proposal quality, and drive continuous improvement
- Share knowledge and best practice across the business
Your profile
The ideal candidate will have strong previous experience in setting up a bid management function, ideally from a property background and with a related degree (but this is not essential). You will be looking to take the next step in your career eventually building up and managing a Bid team to produce bid documents, proposals, and presentation material to help the company win new work
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Experience of working in a Bid Co-ordinator position in a professional services company
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Excellent written and verbal communication skills – articulate and diplomatic manner with
the ability to translate and communicate technical information clearly and concisely
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Ability to multitask and work to tight deadlines in high pressure situations
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Strong organisational skills and meticulous attention to detail, ability to spot areas for
improvement and also to proactively implement changes necessary to drive the business
forward
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Experience of preparing bid documents and understanding of bid processes e.g., OJEU
responses, RFPs, RFQs and competitions
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Ability to build good relationships at all levels, internally and externally, confident in
influencing stakeholders at all levels
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Advanced Microsoft Office skills including but not limited to Excel, Word & PowerPoint
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Able to ensure that discretion is exercised when dealing with sensitive information and that
appropriate confidentiality is maintained at all times
